Enabling Google Meet Rooms on Logitech Sync

Enabling Google Meet Rooms on Logitech Sync

Prerequisites:

  • Purchase one of the Logitech Sync service plans.

PHASE 1: Base Infrastructure (Google Workspace)

Objective: Create the company's digital environment.

  • Domain Acquisition:
  • Google Workspace Subscription:
    • Go to workspace.google.com.
    • Sign up for the Business Starter plan (approx. $6 USD/user).
    • Create the first user: Super Administrator (e.g., admin@https://www.google.com/search?q=client-company.com).

PHASE 2: Creating the "Service User" (Best Practice)

Objective: Create a dedicated account to manage the rooms, avoiding the use of the admin's personal account. This ensures stability if the administrator leaves the company.

  1. Log into the Admin Console (admin.google.com) with your Admin account.
  2. Go to Users > Add new user.
  3. Create the user:
    • First Name: Logitech
    • Last Name: Service
    • Email: rooms@https://www.google.com/search?q=client-company.com (or tech@...).
    • Password: Generate a secure one and save it.
  4. CRITICAL STEP: Open an Incognito window in your browser, go to google.com, and log in with this new account (rooms@...).
    • Accept Google's Terms and Conditions.
    • Note: If you skip this, the API will fail later. Log out after accepting.

PHASE 3: Creating the Room Resource (The Calendar)

Objective: Create the digital object that represents the physical room.

  1. In the Admin Console: Directory > Buildings and resources > Manage resources.
  2. Click the yellow + button (Add resource).
    • Category: Conference room.
    • Name: e.g., "Main Boardroom".
    • Capacity: (Optional).
  3. Once created, click on the room name to see its details.
  4. Look for the "Resource email" field.
    • Copy that long, unique address (e.g., c_188...492@resource.calendar.google.com).

PHASE 4: Security and API Unlocking (Fixing the "0 permissions" error)

Objective: Explicitly authorize Logitech to read Google data.

  1. In the Admin Console: Security > Access and data control > API controls.
  2. Click on Manage Third-Party App Access.
  3. Click Add app > OAuth App Name or Client ID.
  4. Copy and paste this exact ID (the official Logitech Sync ID): 152214001440-eha4ds1puu0lenoo98rmm5den3scdj4t.apps.googleusercontent.com
  5. Click Search. Select "Logitech Sync".
  6. Select the OAuth Client ID and click "Select".
  7. ACCESS CONFIGURATION:
    • Change the status from "Limited" to TRUSTED.
    • Vital: If it is not set to "Trusted", Google will block calendar reading.
  8. Click Configure or Save.

PHASE 5: Calendar Delegation

Objective: Grant the "Service User" permission to read and write to the "Room" calendar.

  1. Open Google Calendar (calendar.google.com) using your Super Administrator account.
  2. In the left menu, next to "Other calendars", click + > Subscribe to calendar.
  3. Paste the Room Resource Email (the one copied in PHASE 3).
  4. The calendar will appear in your left-hand list.
  5. Hover over the room calendar > Three vertical dots > Settings and sharing.
  6. Scroll down to the "Share with specific people" section.
  7. Click Add people.
  8. Enter the Service User’s email (rooms@https://www.google.com/search?q=client-company.com).
  9. PERMISSIONS (VERY IMPORTANT):
    • Select: Make changes to events.
    • Note: If you select "See all event details", the Tap Scheduler won't be able to book meetings.
  10. Save changes.

PHASE 6: Logitech Sync Configuration (The Bridge)

Objective: Connect the Logitech cloud with the Google cloud.

  1. Go to sync.logitech.com.
  2. Create a new account (you can use the rooms@... or admin@... email; it doesn't matter for the Sync login, but using rooms@ is recommended).
  3. Create the "Organization" (Client Name).
  4. Go to System > Calendar Integration.
  5. Select Google.
  6. When prompted to log into Google, use the Service User account (rooms@https://www.google.com/search?q=client-company.com).
  7. Accept the OAuth permissions. (It will work now because the app is "Trusted").
  8. Go to the Meeting Rooms tab.
  9. Click Import from Google.
  10. The "Main Boardroom" should appear. Select it and finish the import.

PHASE 7: Hardware Configuration (Logi Tap Scheduler)

Objective: Link the physical tablet to the virtual room.

  1. Physical Installation: Connect the network cable (PoE) to the Tap Scheduler. If you don't have a PoE switch, you will need a PoE injector.
  2. Startup: Configure language, network, and time zone.
  3. App Selection:
    • The system will ask which provider to use.
    • Select Logitech Desk Booking / Scheduler (sometimes appears simply as Logitech Sync).
  4. Pairing:
    • The screen will display a 6-digit code.
    • Do not close this screen.
  5. Linking:
    • Return to your PC, to the Logitech Sync portal.
    • Go to Inventory.
    • Click on the "Main Boardroom" (it should appear as "Unprovisioned" or empty).
    • Look for the Add Device option or click the Tap Scheduler image if it appears gray.
    • Enter the 6-digit code.

PHASE 8: Final Verification

  1. The Logi Tap Scheduler will download the configuration and display the room name in green (Available).
  2. Go to Google Calendar on your PC.
  3. Create a test meeting and select the Boardroom under "Location/Rooms".
  4. In less than 60 seconds, the Tap Scheduler should turn red and display the meeting name.

Setup successfully completed!